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Accounts Payable Automation Software

Stop wasting time on manual AP process

You’ve gone through over a thousand invoices, but the paperwork seems to continue piling up. Sounds familiar? Manual processes can zap your time and energy, making you skip lunch hours and sacrifice well-deserved coffee breaks for what feels like a never-ending task. What if you could take back that time? An accounts payable automation software offers a way out, allowing you to focus on what really matters in your business – like growing your revenue and adding value to your clients.

Scared of making expensive mistakes?

Dealing with accounts payables means accuracy and timeliness are key. This is not just about sending reports on time, it’s also about doing them right. Manual processes have a greater chance of errors, and when you’re working to meet tight deadlines, even a minor mistake like a misplaced decimal point or an extra zero can be costly. In an industry where money is involved, these slip-ups can impact both your business’s finances and its reputation. Cut down on the risk of mistakes and submit your reports on time and with confidence the automation and enterprise AI.

Always stay on top of compliance

In any enterprise business, compliance is non-negotiable, but keeping up with ever-changing regulations and policies can be a real challenge. But with software backed by SAP, Microsoft, and OpenPEPPOL accreditation, you can move forward with your business goals without the guesswork on compliance. Master domestic and international tax regulations, unravel cross-border invoice complexities and adhere to company policies and business rules with ease through the platform’s robust tax and regulatory controls.

What our clients say about us

Ian W.
Group Treasurer at Macmahon
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"The implementation was remarkably smooth, with the SpendConsole and Macmahon teams working collaboratively to deliver the program on-time, on-budget, and meeting our business objectives."
Brendan F.
CEO & Founder at PRAAS
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"SpendConsole™ significantly improves ourprocessing times and minimises our risk of incorrect payments."
Brett F.
CEO, Fulton Francis - Global Managed Print Services
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"As their first customer, I embraced the power of their ai automation software to enable us to consolidate all of our supplier invoices across our global business in one place. This helps prevent incorrect and duplicate payments and has improved our payables productivity by over 50%."
Stefani P.
Manager Shared Service Integration at TAFE NSW
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"SpendConsole minimise manual touchpoints and promotes accuracy."
Amina B.
Director Shared Services Integration at TAFE NSW
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"SpendConsole team are supportive, collaborative and deliver outcomes that meet our organisations needs."
A businessman smiling and concentrating on his laptop screen, possibly analyzing data using digital payment reconciliation software in a bright office setting

The smart and simple way to manage your AP processes

Extract relevant data from invoices, validate information, and seamlessly integrate with your ERP system to enjoy faster processing times and improved efficiency and accuracy.

Intelligent Invoice Capture

 Intelligent Invoice Capture feature uses AI to process invoices of any format efficiently. With AI-driven capture and digitisation, you no longer have to struggle with processing various documents and formats. Experience how its adaptive reading capabilities can accurately capture anything — from handwritten notes and images to PDFs and more.

Automate approval and validation processes

Automate approval and validation processes with just a few clicks. Through the intuitive invoice validation feature, you can collaborate easily with suppliers, reducing verification delays, and accelerating payment cycles. Take advantage of AI-driven automation to minimise errors and fraud, so every payment is accurate, safe, and secure.

Integrate with existing systems

Eliminate manual entry and data silos with real-time synchronisation. If you’re feeling overwhelmed with the thought of moving operations from one platform to another; don’t sweat it — just integrate your existing systems for seamless data exchange. Process every transaction faster with detailed reconciliation reports directly synced into your ERP.

Simplify reporting and audits 

With our comprehensive invoice overview feature, gain a bird’s eye view of all invoices in one convenient platform. See complete insights into spending data by user, department, project, or vendor within the dashboard. Use real-time data and quickly locate specific invoices to make informed decisions and promote transparency to drive negotiations and business growth.

Control spending and improve financial visibility 

Keep your spending in check by easily tracking and managing expenses across departments, projects, and vendors. Stay on top of your financial obligations and set budgets by monitoring committed spend against contracts and purchase orders in real-time. Plus, our accurate reporting on accruals and liabilities provides you with the latest insights to optimise your financial planning and risk management.

Easily access real-time insights

Outdated systems can be a major roadblock for businesses aiming to stay competitive in today’s fast-paced market. By embracing automation, you can modernise your financial operations and shed the limitations of the past. With a more agile financial framework, you’re better equipped to scale your business and adapt to the ever-changing, ever-growing demands of the market. Remain a step ahead and always be ready to seize new opportunities and drive success.

Sticking to old systems won’t open new doors

Outdated systems can be a major roadblock for businesses aiming to stay competitive in today’s fast-paced market. By embracing automation, you can modernise your financial operations and shed the limitations of the past. With a more agile financial framework, you’re better equipped to scale your business and adapt to the ever-changing, ever-growing demands of the market. Remain a step ahead and always be ready to seize new opportunities and drive success.

Save time and money — the ROI of enterprise AI

The next question burning in your brain is probably whether it’s worth the investment. “Will I have ROI on this platform?” The short answer — YES. An accounts payable automation software can remove repetitive tasks, saving you important resources like time, manpower, and money. With the added benefit of real-time insights, you can make smarter financial decisions, directly boosting your bottom line. So, while there’s an upfront cost, the long-term savings and revenue growth make it a smart investment for your business. In an industry where every penny counts, investing in enterprise AI isn’t just a good move—it’s the only move.

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FAQs around Accounts Payable Automation Software

What's accounts payable automation (AP automation) all about?

AP automation is about using software to handle the tasks in managing your organisation’s bills and payments process. It covers everything from receiving invoices and entering data to approving payments and making them. By automating these tasks, you can save time, cut down on mistakes, and work more efficiently.

AP automation software makes things smoother by handling repetitive tasks like data entry, matching invoices to purchase orders (POs), and sorting out approvals. This lets your AP team focus on bigger things, like checking out spending and chatting with suppliers. Automation also means fewer mistakes and faster processing, from getting an invoice to paying it.

Definitely. AP automation software is great at making invoice processing simpler. It can automatically grab and pull out data from invoices, match invoices to purchase orders (POs) and receipts and send them off for approval. This cuts down on manual data entry and makes sure invoices are processed quickly and correctly.

AP automation software can set up custom approval workflows based on your business rules. For example, you can automatically send invoices over a certain amount to specific approvers or ask for extra approvals for certain types of expenses. This makes sure invoices are checked and approved by the right people, keeping things under control and in line with the rules.

Yes. SpendConsole, for instance, is designed to work seamlessly with various ERP systems. This integration allows for real-time data sharing, making sure your financial records are always up to date. It also means you can keep using your ERP system for financial reporting and analysis while enjoying the benefits of automated AP processes.

AP automation software offers dashboards and reporting tools that give you a real-time view of your AP process. You can track the status of invoices, keep an eye on approval times, and look at spending patterns. This clear view helps you spot bottlenecks, manage cash flow better, and make smart decisions about your finances.

Bringing in AP automation can lead to big cost savings. By cutting down on manual data entry and automating invoice processing, you can reduce labour costs. Automation also helps you avoid late payment fees and take advantage of early payment discounts. Plus, the increased accuracy of automated processes reduces the risk of costly errors.

AP automation takes the accounts payable team away from time-consuming manual tasks, letting them focus on more strategic activities like managing supplier relationships and optimising cash flow. This shift in focus can lead to increased productivity and a more strategic approach to managing your organisation’s finances.

Yes, AP automation is a key part of moving towards a paperless accounts payable process. By turning invoices digital and automating the workflow, you can get rid of the need for physical paper documents. This not only reduces clutter and storage needs but also makes it easier to search for and retrieve invoice information when needed.

AP automation software keeps a digital record of all invoices and transactions, making it easier to show compliance with financial regulations. The software can also make sure you stick to internal policies, such as approval limits. This digital record-keeping simplifies the audit process and helps make sure your organisation is always ready for audits.